BYE-LAW OF KERALA HISTORY CONGRESS
- Name of the Association shall be the Kerala History Congress.
- Address- Room no 112, Department of History, University College, Thiruvananthapuram.
- Area of Operation –Kerala State.
1. The objectives of the Congress shall be:
(a) Promotion and encouragement of the scientific study of Kerala History;
(b) Holding Congresses and publishing the Proceedings, Bulletins, Memoirs, Journals and other works;
(c) Encouragement to Local history, Oral history, Family history etc;
(d) The management and disposal of funds, property and endowments for the purposes stated above;
(e) Performance of all other acts conducive to the fulfilment of the objectives of the Congress;
(f) Co-operation with other organizations in India and abroad holding similar objectives.
(a) Members. Eligibility for membership of the Congress shall be limited to postgraduate History Teachers of Universities, Colleges, Schools(either in service or retired) and Research Scholars of History who uphold the objectives of the Congress. However Scholars who do not possess post graduation in history but have contributed to the historiography of Kerala can be given membership subject to the approval of the executive committee.
1) Scholar Patrons from eminent Historians and Social Scientists approved by the executive committee, 2) Patrons from industry, eminent personalities of the country and those who pay an amount of fifty thousand(50000). Scholar patrons are limited to five at a time for three years.
3. Types of Membership
(a) Ordinary Members enrolled under Clause 24.
They shall pay an Admission Fee of Rs.200/- at the time of enrolment as a member, and an annual fee of Rs.250.
(b) Members paying Rs.2000 shall become life members of the Congress.
(c) Founder Members approved by the Founder Executive Committee and their number shall be twenty five . Founder Member ceases to be a member only if she/ he expires or resigns or is removed by the Congress. The vacancy thus arising will not be filled.
(d) Academic Institutions and Professional bodies may be recognized by the Executive Committee as Institutional Member on payment of an annual subscription of Rs.1000/- Every Institutional Member shall be entitled to send one representative to the annual Session of the Congress and such representative shall enjoy the privileges of an Ordinary Member.
4. Scholar patrons shall act as the advisory body of the Congress. Scholar patrons shall be eligible for the post of General President.
5. (a) Membership shall be for the calendar year and annual subscription should be paid within that year. Initial membership should be remitted at least two months before the scheduled date of the annual session.
(b) The acceptance of application for initial membership shall be further subjected to such conditions as the Executive Committee may prescribe from time to time, and which shall come up for review at the next Annual Business Meeting.
(c)The executive committee has the right to reject membership to those who either directly or indirectly act adversely to the objectives of the MOA or dismiss any member accordingly.
(d) Voting rights: All the Life Members and Other eligible members shall have voting rights.
(e) Members and office bearers of religious/caste/community organizations shall not be eligible for membership as Congress is a secular professional academic body.
6. Organs of the Congress
- General Council: It shall consist of, founder members, life members, patrons ordinary members, and institutional members.
(b) Executive Committee shall be elected by the General council members.
7. Functions of General Council
a) It shall meet at least once in a year. The quorum shall be 50.
b) To conduct business meetings, academic conferences, and other meetings;
c) It shall be the competent authority to take important decisions affecting policy matters.
d) It shall elect the members of the Executive Committee and office bearers of the Congress.
e) It shall approve the annual report and the annual budget.
f) It will have the authority to approve the proposal of the Executive Committee and ratify the decisions of the Executive Committee regarding all professional matters of the Congress.
g) It shall have the power to remove any member of the Executive Committee or office bearers by a two-third majority of the members of the Congress present at the meeting.
h) Any addition, alteration, deletion or variation of the rules and bye-laws shall be done only by the General Body by at least two-third majority of the members present.
i) Consideration of the Report, Budget, Business Rules, etc.
j) Adoption of Resolutions on matters of general policy. Resolutions may be submitted by members to the General Secretary for consideration by the Business Meeting. Such resolutions will be discussed by the Executive Committee and if it so approves may submit them to the Business Meeting for its consideration.
8. It shall conduct the academic gathering of the Congress and other conferences on the recommendation of the executive committee for the promotion of the objectives envisaged in clause1.
The annual academic gathering of the Congress shall have the following sections:
1) Social History of Kerala
2) Economic History of Kerala
3) Political History of Kerala
4) Contemporary History of Kerala.
5) Local History/Oral History
6) Cultural and Intellectual History of Kerala.
The executive committee shall have the right to reframe the sections.
The Executive Committee
9. There shall be an Executive Committee to manage the affairs of the Congress consisting of the following office-bearers:
(b) Three Vice-Presidents
(c) General Secretary
(d) Three Secretaries
(f) Twenty executive members of whom one-fourth shall be from among founder members.
No member shall hold the same office or remain a Member of the Executive Committee for more than three consecutive terms.
10. Regions and Representations
Three secretaries shall represent three regions: south, central and north.
The revenue districts which come under each region are given below:
South – Thiruvananthapuram, Kollam, Pathanamthitta, and Alleppey.
Central – Kottayam, Idukki, Ernakulam, Thrissur and Palakkad.
North- Malappuram, Kozhikkode, Wayanad, Kannur and Kasargod.
Each region shall have one fourth of executive committee members. Due representation shall be given to all categories.
11. The Executive Committee shall have the following duties:
(a) Consideration of the report prepared by the General Secretary and placing it before the Business Meeting of the Congress;
(b) Consideration of the Budget prepared by the Treasurer, in consultation with the General Secretary, and placing it before the Business Meeting of the Congress.
(c) Framing the rules of business and placing them before the Business Meeting of the Congress for confirmation.
(d) Management and control of all funds raised for and in the name of the Congress.
(e) Sanctioning of expenditure.
(f) Considering Resolutions proposed for the Business Meeting.
(g) Giving effect to the Resolution of the Congress
(h) Initiate all measures relating to the realization of the objectives of the Congress.
(i) Appointment of an Auditor for auditing the accounts of the Congress.
12. The quorum for a meeting of the Executive Committee shall be fourteen. Decisions at meetings shall be by simple majority of those members, with the President (or in his absence the person who chairs the Meeting) having the casting vote in addition to his own vote.
(i) The office-bearers mentioned in the clause 9(b) to 9(e) and the members of the executive committee shall be elected by the general council. They will hold office from the date of election till the election of new office-bearers. However they will be eligible for re-election.
(ii) The Members of the Executive Committee under (9/f) shall be elected by the Congress at its business meeting.
(iii) One-fourth of executive members shall be elected from the Founder Members.
(iv) All elections shall be by ballot. No postal ballot shall be allowed.
(v) The General Secretary shall appoint the Returning Officer with approval of the executive committee.
14. In case an elected Office-bearer or Member of the Executive Committee expires or resigns or is otherwise unable to perform his duties, his post shall be filled up by the Executive Committee and the incumbent shall function till the next general election.
. (i) The President for the next session shall be elected at the Annual Meeting of the Executive Committee. He/ She will hold office from the date he presides over the Session till the next President takes over charges.
(ii) The President shall preside over the meetings of the Congress and of the Executive Committee and regulate their proceedings. He /She shall normally be the Convenor of the Executive Committee. He / She shall supervise the work of the General Secretary and the Treasurer and be responsible for the observance of all Rules, Regulations and By-laws and the proper carrying out of the Resolutions of the Executive Committee and the Congress. He/ She shall have a vote and in cases of equality of votes, a casting vote.
16. Vice President
In the absence of the President one of the Vice-Presidents shall perform the duties of the President and shall perform such other functions as are assigned to him by the executive committee.
17. Sectional Presidents
The Sectional President shall be nominated by the executive committee and shall preside over the section of the Congress assigned to him. He shall scrutinize the papers of his section and decide whether a paper is to be read or is to be rejected.
18. General Secretary
The duties of the General Secretary shall be:
(a) To conduct all correspondence of the Congress.
(b) To frame the agenda of the Meeting of the Congress and the Executive Committee, and to issue notices for the meetings thereof;
(d) To keep the Minutes of the Congress and the Executive Committee;
(e) To conduct all Elections;
(f) To keep charge of the office and records of the Congress.
(g) To keep the register of the members up to date. He shall file the authenticated balance sheet, annual list of names, address and occupation of the members on roll and the details of the functioning of the Congress during the financial year to the Registrar, Thiruvananthapuram District regularly.
Secretaries shall assist the General Secretary in the performance of his duties and in lieu of him when he is unable to function.
20. The Local Secretary and the Reception Committee, if any, shall be nominated by the institution hosting the next session of the Congress.
21. The Local Secretary shall, in consultation with the General Secretary, make all necessary arrangements for the session of the Congress and for the accommodation of Members attending the session, the programme of Meetings and other connected functions.
The Treasurer shall be the financial officer of the Congress and shall keep charge of all accounts of the income and expenditure of the Congress He/ She shall operate all Bank accounts standing in the name of the Congress. He shall prepare the Annual Budget in collaboration with the General Secretary and place the Accounts and the Budget before the Executive Committee. The Budget shall be circulated among the Members at least two weeks before the Business Meeting.
23. Amendments of Rules
The Rules of the Congress may be amended in the following manner:
(a) Proposals for addition or alteration in the Constitution shall be addressed to the General Secretary two months before the meeting of the next Congress:
(b) Such amendments shall be circulated among the Members of the Executive Committee by the General Secretary at least one month before the session of the Congress:
(c) The Executive Committee shall consider the amendments and make such recommendations to the Congress as it may deem desirable and shall place them at the Business Meeting of the Congress for final decision, provided that sub-clauses (a) and (b) would not apply when an amendment is considered relating to the amount of fees and subscription specified in Clause 4.
(d) Provisions regarding the rights of Founder members shall be amended by three-fourth majority of all the members present in the Annual Congress.
24. Papers for the Congress
All papers intended for reading at a session of the Congress shall embody either some original piece of research or a new interpretation of facts. The papers along with their summaries should reach the Secretary at least two months before the date of the session. No paper should ordinarily exceed 10 typed foolscap pages. The summary, outlining the main points of the paper should not exceed 350 words.
25. Enrolment of Members
(a) Applications for membership to the Congress shall be made in the form prescribed by the Executive Committee and be sent to the General Secretary and shall be accompanied by the prescribed fee. Each name shall be ‘duly proposed and seconded’ by such member of the Congress as are eligible to hold office and participate in the Business Meeting under Clause 5(b). This part of the clause ‘duly proposed and seconded’ shall not be effective in the first three years of its inception.
(b) Acceptance of membership will be effected only after the majority approval of executive committee. Its decision shall be final.
(c) Clause (a) will not apply to the Representative nominated by the Governments, Universities and other institutions recognized by the Congress, if they pay the prescribed fee for membership.
26. Publication of the Transactions
a)The Executive Committee will make necessary arrangements for the publication of the proceedings and transactions of the Congress.
b)For this purpose an Editor or editorial committee will be appointed every year by the Executive Committee which shall edit the papers accepted by the various sectional presidents and accept these in full or in a summary form for publication.
c) The Congress shall publish a journal in malayalam. The executive committee shall make necessary arrangements for its regular publication.
27.Trivandrum being the headquarters of the Congress, all suits, legal proceedings, etc, for and against the Congress shall be filed in the appropriate judicial court in Trivandrum. The President shall be the legal representative of the Congress in such litigations.
a) The Congress shall not be dissolved except by a motion passed by a three- fourth majority of all the members on rolls at a General Body Meeting of the Congress expressly convened for the purpose. The assets should not be distributed among the members. It should be handed over to the societies of same objectives or should be vested with the government.
b) The funds of the Congress after meeting all the liabilities shall be disposed off in accordance with the decision of the dissolution meeting.
We the undersigned promise that the above rules and bye-laws are the correct copy of the rules and bye- laws of the Kerala History Congress.
1. Dr. Gopakumaran Nair N Secretary Assistant Professor,
Department of History, University College. Tvpm.
2. Dr.Sulaiman S Joint-Secretary Lecturer, Social Science
3. Dr. John S P Treasurer Assistant Professor
Department of History,
University of Kerala.
4. Dr. Suresh Jnaneswaran Member, Executive Professor and Head of the
Committee Department of History
University of Kerala.
5. Prof. Karthikeyan Nair. V Former Director Higher Secondary
6.Dr..Lekha K Nair Associate Professor&HOD, Department of History
S N College, Chempazhanthy
7 Dr. P F Gopakumar Associate Professor, Department of History,
8. Lajith V S Assistant Professor, Department of History, D B College,
9. A Balakrishnan Assistant Professor, Department of History, University College, Tvpm